Northern New England Recreation & Parks Conference
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Speaker Expense Policy


Revised 9/96
Corrections 10/97
Revised 6/06
Revised 6/18
Revised 2/27

NNERPC SPEAKER EXPENSE POLICY      
                                                                                                                          

Professional = a member of a Northern New England State Association or NRPA.
Speaker = an individual whose primary profession is to provide speaking engagements based on their expert experience.

Professionals from New England (ME, NH, VT, MA) 
  • There is no honorarium/reimbursement to a recreation/park professional, whether in a private, public, or non-profit department/agency.


Professionals from outside New England 
  • Reimbursement at the prevailing IRS standard mileage rate. (2/27 = .70)  
  • Other transportation if less costly and/or more convenient.  
  • Maximum one-night accommodation at the conference hotel.  
  • Maximum two meals at the conference hotel.  


Honorariums and reimbursement for speakers from New England 
  • Reimbursement at the prevailing IRS standard mileage rate. (2/27 = .70)  
  • Other transportation if less costly and/or more convenient.  
  • Maximum one-night accommodation at the conference hotel.  
  • Maximum two meals at the conference hotel.  
  • Maximum of $500 per 1 hour session. 
Honorariums and reimbursement for speakers from outside New England
 
  • Reimbursement at the prevailing IRS standard mileage rate. (2/27 = .70)
  • Other transportation if less costly and/or more convenient.  
  • Maximum two-night accommodation at the conference hotel, if presenting more than one session. 
  • Maximum six meals at the conference hotel if presenting more than one session.  
  • Maximum of $500 per 1 hour session. 
Keynote & Endnote Speakers
  • Reimbursement at the prevailing IRS standard mileage rate. (2/27 = .70)  
  • Other transportation if less costly and/or more convenient.  
  • Maximum two-night accommodation at the conference hotel.  
  • Maximum six meals at the conference hotel.  
  • Maximum of $3,000 for providing the keynote or endnote.  As this is our max, this would need to include all travel expenses. 


The executive board approves any and all expenses within the annual conference budget, including speaker fees, travel, and lodging. Payments will be made only after all invoices are submitted to the Treasurer.

The Speaker Policy can be changed by vote of the executive board at a duly called meeting.



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